Formatting Pre-Addressed Documents

If you have a document(s) in PDF form that already has the mailing addresses on them, awesome!  That means you don't need to worry about adding the address in later (as long as the PDF isn't saved as an image)

First, click the Send Letter(s) button in your account, then select the My Document option:

After you upload your document, click Continue and you'll be taken to the next screen.

Depending on where the addresses are located, they might potentially not show through the windows of the envelops we use. (Also keep in mind that if your PDF has been scanned into your computer you can still use our website to mail it out, but you'll need to select either the "Address List" or "Address Book" option.

There are a few easy ways to avoid the coversheet (and it is slightly cheaper to do so), but if you would like to know how the placement of the addresses line up with our windows before you upload your letter for mailing, you can use the 'PDF PreFlight' tool within your LetterStream account.  (You also have access to quite a few different PDF tools within your LetterStream account in addition to this one.  Click here for more information about those).

Click here if you'd rather watch a video tutorial:

The PDF PreFlight tool allows you to see a sample of how the addresses in your letter will appear through the windows of our envelopes.  To access this tool, simply log into your LetterStream account, hover over the 'My Account' tab in the top navigation bar, then click 'PDF Tools'. On the My Account - PDF Tools screen, in the upper left section is the PDF PreFlight tool. Click the 'Choose File' or 'Browse' and select your PDF document. Once chosen, click 'Do Pre-Flight>>'. (If you'd like to see the preflight for checks or dimensions, you have some additional options available such as 'For Check Stock?' and 'Display Dimensions?'.)

For now, you only need to look at the top 2 windows in the upper left-hand corner of the sheet.

If your addresses fall within the green boxes, then you are good to go.  However, you might want to review the maximum number of address lines that you plan to use.  If you position your addresses lower in the green box and then you have an address with more lines (company address, secondary address line, etc) the last line of your address may be too low and fall out of the green box.  And sometimes these can sneak past our quality team and make it into the mail.  As you know, if the postal clerk can't read the complete address it will be returned to you.

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