Filtering Addresses

Getting Started

When preparing a mailing in LetterStream, it's important to ensure your addresses are complete and properly formatted. The Job Recipient List/Review page includes a useful feature that lets you filter and sort address data by column to help identify missing or incomplete fields before approving your job.

In This Article

How to Filter Columns

To filter your mailing list by a specific column:

  1. Navigate to the Job Recipient List/Review page within your mailing.
  2. Click on the header of any column (e.g., Name1, Address1, Address2, City).
  3. The list will sort alphabetically (A–Z).
  4. Click the same header again to sort in reverse alphabetical order (Z–A).

Benefits of Filtering

Filtering your address list helps you:

  • Quickly sort addresses alphabetically by any column.
  • Identify missing information—like a blank street address or city name.
  • Spot inconsistencies that may not trigger system warnings.

Tips for Identifying Incomplete Addresses

  • Sort by Name1 to confirm all recipients have names listed.
  • Sort by Address1 to ensure no street addresses are missing.
  • Sort by City, State, and Zip to verify complete location details.
  • Sort by Address2 to check for optional but potentially useful secondary address information (e.g., apartment or suite numbers).

Even though the system checks for basic completeness, manual review through filtering is recommended to ensure the highest mailing accuracy.