Uploading Multiple Letters In A Single Job (with CSV file)
To upload multiple letters in a single job, you will need to first combine all the letters into a single PDF document and upload them with a corresponding (matching) address list CSV file.
The first step is to combine all documents into one single PDF file and save the document(s) in PDF form, as our website does need PDFs to be uploaded.
From there, log into your LetterStream account and select the blue “ Send Letters” on the My Current and Completed Jobs screen.
Next, on the Create A New Job screen, give the mailing/job a name (this is for your records only, no one else will see the job name). Then select the circle to the left of Address List and upload an Address List CSV file. For an Address List CSV File template, click here.
** Keep in mind, the address list CSV file will need to be in the exact same order as the documents in the PDF file. **
Once complete, click the blue " Continue" button, and on the following screen, map your fields. Be sure that the dropdowns under the "Possible Fields" column match the information in the "Your Headers" column as shown below.
Once the fields match, click the blue " Continue" button at the bottom right, enter the Return Address information then click "Continue".
On the Job Inserts Review screen, select the blue "Add A Document" button. In the Add Additional Insert Document wizard, click "Choose File" under Upload A Document > and select the PDF containing the combined letters. Once the file has been selected, change the Number of Pages to the number of pages each recipient should receive.
** Keep in mind that each person will need to receive the exact same number of pages. If some recipients receive 2 pages and others 4, they will need to be separated out into different PDFs and uploaded as separate mailings (jobs). **
Once the Number of Pages has been selected, be sure to check the "Collate?" box, then click the blue "Upload and Add to Mailing" button. The collate feature tells the system that there are multiple recipients and to separate the PDF to reflect the page count you selected above.
From there you're welcome to add additional documents and/or return envelopes. There will also be an opportunity to view proofs of the letters, which we highly recommend. Once complete, simply pay for the mailing and we'll start working on it!