Uploading Multiple Letters In A Single Job (with CSV file)

Getting Started

If you have multiple letters to send in a single job, you can combine them into one PDF file and pair them with a matching address list in CSV format. This guide explains how to set that up properly in LetterStream.

In This Article

• Step 1: Combine Your PDF File
• Step 2: Upload Your Address List
• Step 3: Set Up the Mailing
• Important Notes

Step 1: Combine Your PDF File

1. Combine all letters into one single PDF file.
2. Save the file as a PDF (LetterStream only accepts PDFs).
3. Each letter must contain the same number of pages per recipient.

Step 2: Upload Your Address List

1. Log in to your LetterStream account.
2. On the My Current and Completed Jobs screen, click the blue Send Letter(s) button.
3. On the Create a New Job screen:
   • Name your job (for your internal use only).
   • Select the circle next to Address List.
   • Upload your CSV address list.
     • Click here for the CSV template.

Note: The order of addresses in the CSV must exactly match the order of letters in the PDF file.

Step 3: Set Up the Mailing

1. Click Continue after uploading your address list.
2. On the Field Mapping screen:
   • Match the fields under Your Headers with the correct options in the Possible Fields column.
3. Click Continue to move to the Return Address screen.
4. Enter your return address, then click Continue.

Upload Your Combined PDF

1. On the Job Inserts Review screen, click Add A Document.
2. In the wizard:
   • Click Choose File and upload your combined PDF.
   • Set the Number of Pages per recipient.
   • Check the Collate? box.
   • Click Upload and Add to Mailing.
3. Upload any additional inserts or return envelopes.

Note: The Collate checkbox ensures each group of pages goes to the correct recipient.

Important Notes

• Each recipient must receive the same number of pages.

  If recipients receive different page counts, you will need to split them into separate PDFs and upload them as separate jobs.

• Preview Your Proofs:

  Before finalizing, review the proof to ensure everything looks correct.