Uploading Multiple Pre-Addressed Letters To A Single Job

Getting Started

This guide explains how to upload multiple personalized letters (such as invoices or statements) in a single mailing job through LetterStream. It includes key formatting requirements and step-by-step instructions for completing the job setup.

In This Article

Formatting Requirements

Before uploading your personalized letters, ensure the following guidelines are met:

  • Uniform Address Placement: All letters must have the recipient address in the same location on the page.
  • Single PDF File: Combine all individual letters into one single PDF file.
  • Consistent Page Count: Each recipient must receive the same number of pages.
    • For example, 10 one-page letters should be saved as a 10-page PDF.
    • If recipients receive different page counts, separate them into separate jobs.

Creating the Job

Follow these steps to create your mailing job:

  1. Combine Letters
    • Save your personalized letters into a single PDF file.
  2. Start a New Job
    • Log in to your LetterStream account.
    • Click the Send Letter(s) button on the "My Current and Completed Jobs" screen.
  3. Upload Your Document
    • On the "Create A New Job" screen, name your job (for your records only).
    • Select the My Document option for recipient addresses.
    • Click Choose File/Browse to upload your combined PDF.
    • Select your desired Mail Type.
    • Click Continue
  4. Map the Recipient Address
    • A preview of the first page will appear.
    • A red box will highlight part of the page—click and drag it to fit over the recipient address.
    • Use the Pages Per Recipient dropdown to select the correct number of pages per recipient.
    • Click Continue
  5. Map the Return Address
    • If the return address is printed on the letter, draw the box around it.
    • If not, check the box labeled Use this return address, enter your address, and click Continue.

Completing the Mailing

  • You can add additional inserts or return envelopes if needed.
  • Carefully review the proofs to ensure everything is correct—we highly recommend reviewing the first, middle, and last proofs.
  • Proceed to the shopping cart to complete your payment and finalize the mailing.