Search results for Supporting Evidence of Mailing

237 articles found

  • Mail Delivery Companies used by LetterStream

    All of the mail sent through us is provided to the USPS for delivery, except for our FedEx Business option (which is a product that a business account can utilize after a brief qualification

  • Additional Fees and Mail Volume Requirements

    Getting Started This article clarifies LetterStream’s fee structure, confirming that setting up and maintaining an account is completely free. You'll only pay when you send mail. In This Article Is

  • Certified Mail to Washington State (HB1003)

    Starting on July 27, 2025, House Bill 1003 (HB1003) introduced new mandates for landlords when serving termination notices to tenants. If you need to send Certified mail within Washington state, we

  • Address Errors/Warnings

    Getting Started When uploading mailing addresses to LetterStream, the system identifies potential issues through the Address Errors/Warnings page. Reviewing these warnings is crucial, as uncorrected

  • Color Envelope Options

    We offer a couple of different envelope color options for #9 return envelopes, (but we don't currently offer any color envelope options for outer envelopes). To choose a different colored #9 return

  • Sending Quickbook Invoices

    QuickBooks invoices, statements, credit memos and more can easily be loaded to the LetterStream website for printing and mailing. There are no setup fees or charges, you can simply create a free

  • LetterStream Processing Timeframes

    We have a 2 business day turnaround/fulfillment timeframe for most of our products, so your mail will be sent in no more than 2 business days! Be sure to check the fulfillment date within the

  • Activity Reports

    Getting Started Use the Activity Reports feature to track and review all mailing jobs in your LetterStream account. This tool allows you to filter by date range and organize results based on your

  • Adding Inserts - Video Demo

    This video walks you through the basics of adding documents to your mailing on the inserts screen:

  • Create A New Job - Single Recipient

    Our website is set up to offer different solutions for sending your mail, so this should be a breeze. The first step is to save your document in PDF form, as our website does need PDFs to be

  • Certified Mail Being Returned But Not Attempted

    Sometimes when viewing your Certified Mail tracking information you may see that some of your letters are being redirected to your address instead of the recipient's address. The most common

  • Formatting Pre-Addressed Documents

    If you have a document(s) in PDF form that already has the mailing addresses on them, awesome! As long as each recipient will receive the same number of pages and the PDF is saved as a text based PDF

  • Providing Your Own Shipping Labels

    All of our products are produced in-house, and we have specific arrangements and requirements with the USPS for how we submit mail to them. Therefore, we don't currently have the ability to use

  • LetterStream API Information

    We currently have three modes for our API, which tech-savvy customers can use to push documents directly to our servers. Please be sure to read the information contained in this article to determine

  • Reducing How Many LetterStream Invoices You Receive

    Whenever you send a mailing through LetterStream, you will receive an invoice for every individual job you send. If you would like to reduce the number of invoices you receive, a common solution is

  • Document Folding

    If you are using a standard #10 envelope, your documents will typically be "z" folded or "c" folded. If you are using a large "Flat" envelope, your documents will not be folded. C-Fold Z-Fold Nesting

  • Search For Past Jobs

    Our Search feature allows you to search for previous mailings from your account based on a number of different variables. In This Article: Accessing the Search Feature Search by Job Search by

  • Jobs That Are Highlighted Orange

    If you see a job in your account that is highlighted orange, that means a "Schedule Date" was specified for the job. The schedule date allows you to specify what day in the future you would like the

  • Uploading Multiple Pre-Addressed Letters To A Single Job

    You can indeed upload multiple personalized letters within a single job, however, there are a couple of basic guidelines to follow when doing this. Make sure the address placement on each letter is

  • Sending Physical Items Other Than Documents

    As an online printing and mailing company we specialize in sending documents that can be uploaded to our website, and then printed out. Sending physical goods such as magnets, keys, stickers or any

  • Uploading Multiple Letters In A Single Job (with CSV file)

    To upload multiple letters in a single job, you will need to first combine all the letters into a single PDF document and upload them with a corresponding (matching) address list CSV file. The first

  • Filtering Addresses

    On the "Job Recipient List/Review" page, you will see a list of the active recipients within your mailing. There are headers for each column (ie - AcctNo, Name1, Name2, Address1, Address2, etc.)

  • Duplicating Jobs

    At this time our system doesn't allow the duplication of mailings/jobs. If you're looking to duplicate a previous mailing, you'll need to create a new job. We work hard to make our system easy to

  • Hide Financials User Setting

    Getting Started This article explains the "Hide Financials" setting—what it does, how it can restrict user actions, and how an Administrator can easily enable or disable it. In This Article What

  • Postmark Dates

    The mail we produce does not include USPS postmark stamps/dates (also known as a time stamp), as we use a postal permit (also known as an indicia or endicia). More information regarding a postal

  • Envelope Sheet Capacity

    This guide outlines the sheet capacity limits for various envelope types, including considerations for different paper sizes and mailing classes. It also provides tips for optimizing your documents

  • What is LetterStream?

    LetterStream is an online printing and mailing company that specializes in sending all different types of mail, such as USPS First-Class and Certified mail. We also offer other products to choose

  • USPS Payment Receipts

    Unfortunately, we don't get a typical receipt from the USPS when we give them mail (this is not to be confused with an electronic return receipt for certified mail, which can be added to the

  • Address Mapping

    If you are uploading an address list to create your mailing, you'll be taken to an address mapping page. Here you'll need to tell our system which information exists within each column of your

  • Customer Supplied Materials

    Our website has been expertly designed to help you complete your mailing tasks with extreme speed and accuracy. It allows you to upload your documents and specify which addresses you'd like them to

  • Return Address Logo Images

    Our website allows you to specify a return address for every mailing. You can choose to include an image of your return address if you would like to. To upload an image, please upload a high-quality

  • Sending Newsletters Through LetterStream

    The term "Newsletter" can be used in a few different ways. When we refer to Newsletters, we're referring to our 11x17 double-folded and tabbed option. However, many of our customers send a

  • Information Is Being Stripped From My Document

    If you're creating a mailing and notice that the job proof is showing your documents with removed or stripped from your document(s), then that could indicate that the document(s) need to be embedded

  • Matching Invoices To Credit Card Payments

    If you need to match every credit card payment to a LetterStream invoice, it may not always be possible. Our website allows multiple users in one account, but this can sometimes cause payment

  • Careers At LetterStream

    We post our job openings on Indeed, so be sure to check there for any available opportunities. LetterStream is an innovative printing and mailing company leveraging automation to assist our customers

  • Secure Document Destruction

    In the event that you need us to cancel a mailing within the allowed cancelation window, if we've already printed document we will not throw client documents in the trash. Rather, our strict policies

  • Add Additional Recipient

    There is an option that will allow you to manually add an Additional Recipient to certain job. Once one the Job Inserts/Review page, you'll see the option "Add Additional Recipient". Click this to

  • Filtering Addresses

    You can filter the addresses within any mailing on the Job Recipient List/Review page by clicking the column headers for each column of data. A few benefits of this feature are: - Quickly sort

  • BAA Options Through LetterStream

    We are a HIPAA compliant online printing and mailing company. If your company would like to sign a BAA with us, we have a couple options to consider! General BAA (Review/sign our BAA) Our General BAA

  • PDF Error Code 413 - File Too Large

    A 413 request entity too large error occurs when a request made from a client is too large to be processed by the web server. ... An example request, that may cause this error would be if a client

  • Stapling Documents Together

    If you would like to staple pages together, you will need to select the large flat envelope option, which can be found by logging into your LetterStream account, clicking on Send Letter(s), and then

  • Removing Old Jobs

    At this time we don't allow old jobs to be removed from your order history. Past mailing history gives you visibility to your prior payments to us. If we allowed old jobs to be removed from view

  • Sharing Your Login Information

    Getting Started This guide explains whether you can share your LetterStream login, the potential downsides, and why it's often better to create individual logins for each user. In This Article Can

  • Postage On Return Envelopes

    Oftentimes people will need to return documents they are sent which require a return envelope. In some instances, the sender offers to pay for the postage on the return envelope so the recipient

  • Getting Started

    If you've already created your free LetterStream account then you are off to a good start! You might want to log in now if you haven't already. In order to create your mailing(s) on our website,

  • Credit Repair and Credit Bureaus

    For those of you sending letters to credit bureaus, we need to make you aware of some concerns being raised by individuals who are also sending letters to the bureaus. First, USPS mail delivery time

  • Selecting Jobs in the Shopping Cart

    Getting Started This guide explains how to manage and select mailings within your LetterStream shopping cart. It covers selecting specific jobs for payment and understanding how user permissions

  • Sending Caliber Payment Coupons through LetterStream

    If you use Caliber Software and would like to send your coupons to LetterStream for printing and mailing, we have a few different options. Option 1: Print coupons to pdf The default 4-up coupon

  • Pages Per Recipient

    If you are using a PDF document that already has the address information included on it, you will get to the "Address Selection" screen. On this screen, you will be required to specify how many pages

  • Best Practices

    Overview Here is a list of best practices when using our services. These best practices aren't currently required, but we highly encourage our customer to implement these best practices into their