Search results for Supporting Evidence of Mailing

234 articles found

• Sending Newsletters Through LetterStream

  Getting Started At LetterStream, "Newsletter" refers to a standard communication sent to recipients within a community or organization, such as announcements, updates, or important upcoming dates.

• Sending Quickbook Invoices

  Getting Started You can easily upload and mail QuickBooks invoices, statements, credit memos, and more through the LetterStream website. There are no setup fees—just create a free account, upload

• Duplicating Jobs

  Getting Started This guide explains how to handle situations where you'd like to duplicate a previous job in LetterStream. While the system does not currently support job duplication, this article

• Filtering Addresses

  Getting Started When preparing a mailing in LetterStream, it's important to ensure your addresses are complete and properly formatted. The Job Recipient List/Review page includes a useful feature

• Uploading Multiple Letters In A Single Job (with CSV file)

  Getting Started If you have multiple letters to send in a single job, you can combine them into one PDF file and pair them with a matching address list in CSV format. This guide explains how to set

• Manage Your LetterStream Emails

  Getting Started This guide explains when and why you receive emails from LetterStream, how to reduce email volume, what to do if you're not receiving expected notifications, and how to adjust your

• Cardstock Paper Options

  Getting Started If you're sending a certificate, photo, or other item that needs to be printed on thicker paper, LetterStream offers cardstock options perfect for flat mailings and postcards. This

• Getting Started With LetterStream

  Getting Started If you've already created your free LetterStream account, you're off to a great start. This guide outlines what you need to prepare before creating your mailing and the different ways

• Postage On Return Envelopes

  Getting Started This article explains how to include return envelopes with prepaid postage in your mailing. This is often used when recipients need to return documents, and you want to cover the

• Certified Mail to Washington State (HB1003)

  Getting Started This article explains how to send certified mailers within Washington State under the requirements of House Bill 1003 (HB1003), which took effect July 27, 2025. It covers what you

• Bulk/Quantity Discounts

  Getting Started LetterStream may offer quantity-based discounts for large mailings, but these discounts are not automatically applied. This guide outlines eligibility criteria and what factors

• LetterStream Return Address Requirements

  Getting Started When using LetterStream to send mail, it is required that you include a valid U.S. return address on each mailing. This is necessary to meet USPS regulations tied to how we submit

• International (Pink Highlighted) Addresses

  Getting Started When reviewing your mailing on the Job/Recipient List Review screen, you may notice that one or more addresses are highlighted in pink. This is a visual alert from the system to help

• Additional Fees and Mail Volume Requirements

  Getting Started This article clarifies LetterStream’s fee structure, confirming that setting up and maintaining an account is completely free. You'll only pay when you send mail. In This Article Is

• Mail Delivery Companies used by LetterStream

  Getting Started Most LetterStream services result in physical mail that is handed off to the USPS for delivery. However, we also offer FedEx delivery for qualified accounts, and certain digital-only

• Sending Mail To The Armed Forces

  Getting Started Here is a list of helpful tips and tricks to ensure your mail is properly formatted for the USPS when sending mail to the armed forces. In This Article: What You Need to Know Address

• Address Errors/Warnings

  Getting Started When uploading mailing addresses to LetterStream, the system identifies potential issues through the Address Errors/Warnings page. Reviewing these warnings is crucial, as uncorrected

• LetterStream Refund Policy

  Getting Started This article outlines LetterStream’s refund policy, including when you may be eligible for a refund or credit and how to request one. It also explains what happens if a letter isn’t

• View/Modify Inserts

  Getting Started The Inserts Review screen is where you build and customize your mailing. This guide shows you how to access and use this screen to upload documents, add envelopes, and more. In This

• Double-Sided Printing

  Getting Started Duplex printing, also known as double-sided printing, allows your documents to be printed on both sides of the paper. This setting can help reduce paper usage and mailing costs. In

• Using the Letter Automator

  Getting Started LetterStream’s Letter Automator allows you to compose your letter directly on the website—either typed manually or generated with AI assistance. You can also easily apply various

• USPS Processing and Delivery Issues

  Getting Started This article clarifies what it means when your mailing is marked as complete by LetterStream, outlines our responsibilities, and explains USPS's role in the delivery process. In This

• Address Mapping

  Getting Started When uploading an address list to create a mailing in LetterStream, you’ll be guided through a address mapping process. This step ensures the system correctly interprets the

• Add Additional Recipient

  Getting Started This guide explains how to manually add an additional recipient to your mailing job from within your LetterStream account. It also highlights limitations for certain job types and

• Activity Reports

  Getting Started Use the Activity Reports feature to track and review all mailing jobs in your LetterStream account. This tool allows you to filter by date range and organize results based on your

• How To Contact The USPS

  Getting Started This article explains what to do if you have questions about the delivery status of your mail after it has been handed off to the USPS. While LetterStream handles the printing and

• Upload a New Custom Envelope or Overlay

  Getting Started LetterStream provides several return envelope options, but you can also upload your own custom return envelope or artwork. This guide explains the available customization options and

• PDF Error Code 413 - File Too Large

  Getting Started This article addresses the 413-error encountered when uploading large files or processing numerous jobs simultaneously on the LetterStream platform. It offers insights into the causes

• Pause Job

  Getting Started If you've approved a job but realize there may be an issue with it, acting quickly can help avoid unnecessary processing and fees. This guide explains how to pause, delete, or stop a

• Adding Inserts - Video Demo

  This video walks you through the basics of adding documents to your mailing on the inserts screen:

• Required Checkbox

  Getting Started Before submitting payment, every job must be reviewed and approved on the Order Confirmation page. This step ensures accuracy, prevents errors, and keeps production timelines on

• Paper Options

  Getting Started LetterStream offers a variety of paper types to accommodate different mailing needs. These options are selected during the "Job Inserts Review" step when creating a mailing job. This

• Return Address Logo Images

  Getting Started This article explains how to upload a return address image for your mailings through the LetterStream platform, including format requirements, cost, and image specifications. In This

• Certified Mail Being Returned But Not Attempted

  Getting Started This article explains why Certified Mail may be rerouted to the sender's address instead of being delivered to the intended recipient. It outlines common causes and how to determine

• Providing Your Own Shipping Labels

  All of our products are produced in-house, and we have specific arrangements and requirements with the USPS for how we submit mail to them. Therefore, we don't currently have the ability to use

• Address Cleanup

  Getting Started LetterStream offers two address cleanup services—CASS and NCOA—to help standardize and verify mailing addresses according to USPS requirements. Both tools ensure proper formatting and

• LetterStream Pricing Overview

  Getting Started Exact pricing for your mailing project can be a bit tricky to provide, as our website allows lots of different options and customizations. This guide helps you understand pricing and

• Formatting Pre-Addressed Documents

  Getting Started If your PDF documents already include recipient mailing addresses, you're in great shape! LetterStream’s system can automatically read those addresses—as long as the file meets a few

• LetterStream API Information

  Getting Started LetterStream offers an API for tech-savvy businesses looking to streamline and automate mailing workflows, eliminating the manual labor from the entire process (including interacting

• Return Envelope Options

  Getting Started This guide outlines the available return envelope options when creating mailings with LetterStream. It details envelope types, features, and pricing to help you choose the best option

• Address Service and Return Service Requested

  Getting Started At this time, LetterStream does not support what the USPS refers to as Ancillary Service Endorsements. These services are designed to help senders receive forwarding information or

• Hide Financials User Setting

  Getting Started This article explains the "Hide Financials" setting—what it does, how it can restrict user actions, and how an Administrator can easily enable or disable it. In This Article What

• Canceling A Job Through CINC

  Getting Started If you need to cancel a job in LetterStream that was submitted via CINC, the cancellation process must be handled directly through CINC. In This Article Who to Contact What CINC Can

• Removing Old Jobs

  Getting Started While you may wish to clean up or hide older jobs in your LetterStream account, it's important to note that removing past jobs from your order history is not currently allowed. In

• USPS Postage Rate Increases

  Getting Started The United States Postal Service (USPS) typically implements postage rate increases twice per year. These adjustments help USPS manage operational costs and maintain service quality.

• Frequently Asked Questions

  Getting Started This article answers some of the most common questions from LetterStream users. If your question isn’t listed here, there’s a good chance it’s covered in another help article—try

• Letter Origination

  Getting Started All mail processed through LetterStream originates from our facility in Phoenix, Arizona. This article explains how this impacts mailing timelines and envelope labeling, addressing

• Remove A Job From Shopping Cart

  Getting Started This guide walks you through how to remove a mailing job from your LetterStream shopping cart so you can make changes or edits before finalizing your order. In This Article Accessing

• Who Sent Me This Letter?

  Getting Started If you've received a letter that was mailed through LetterStream, please be aware that we are unable to share any information about the sender, the contents of the mail, or the date

• Secure Document Destruction

  Getting Started This article explains how LetterStream handles cancellations and what happens to your documents if a cancellation request is made after production has begun. In This Article Canceling